It is an exciting day when you need to hire your first employee because that means your business is getting too big for you to do by yourself. So what do you do now? What do you need to do to make sure everything is ready for you to hire an employee? Kajioka & Associates Attorneys At Law is here to help you know what needs to get done before you find someone to help you.
What Does Incorporation Mean in Business?
One of the first things you need to do is make sure you have an entity. The best thing is to get an LLC or corporation. This way you have your business and your personal accounts separate from each other. When you get an entity then you should also obtain an EIN number. You need to make sure you have one before hiring an employee. Next, make sure you register with your state’s employment/labor dept. When you are registering in Nevada it is the Department of Employment, Training, and Rehabilitation you are going to go through. You will also need to make sure you get the Nevada Department of Taxation ID number.
Get Workers Comp Insurance
Now, this is something that no one wants to ever use but definitely needs it when hiring an employee. When it is just you working, you might not actually need to get it, but when it comes to other people you need to have workers comp insurance.
What Information is Needed from Employee?
When you hire an employee you need to have the proper forms for them to fill out and you will have to keep them on file at all times. You will need an I-9 form. When an I-9 form is filled out, make sure you file this one separately from all of the other forms. You will need a w-4 withholding allowance certificate for them to fill out as well. Then you will want information forms and set up personnel files for your employees that they fill out when they are hired. You will want an employee handbook and payroll. With payroll, you can use a company that can help you pay your employees. Make sure there aren’t any errors on your end when paying your employee.
Post Required Workplace Notices & Implement Workplace Safety Measures
When running a business with employees you have to post workplace notices. A great way is to have a poster for your employee to see and then make sure there is written acknowledgment that they saw it. On these notices, there will be federal and state requirements. As an employer, you need to make sure you implement workplace safety. Most have to follow rules set by Occupational Safety and Health Administration (OSHA). These rules are set up to make sure there is safety in the workplace and environment.
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There are many things that need to be done before you are able to take that next step to hire an employee. Yes, it can be stressful but it will all be worth it in the end. If you have any questions or concerns, Kajioka & Associates Attorneys At Law is here to help you reach the next step of your business.
